(D) The Treasurer shall have charge of all the funds of the "CLUB" and deposit the same in such bank or banks. Money shall be withdrawn by checks signed by any officer, with two (2) signatures required. The Treasurer shall keep an accurate account of all transactions and be prepared to render a financial report with the supporting invoices or canceled checks at any meeting of the "CLUB" when requested.
Proposed addition to by-laws to Article VII (D)
An audit committee of three (3) members appointed by the membership, not to be appointed by the President or any member of the Executive Committee,
may audit the Treasurers book, etc at any time. A detailed report shall be given to the membership at the next Regular Membership meeting. There shall be at least one audit before the December meeting.
Motion was made and approved by the membership to be put in place immediately and run in perpetuity until the members decide to delete or amend the Resolution. This is not a By Law Change so as to easily amended as experience with its implementation is gained. Resolution reads as follows:
"Upon every election of a new President of the El Paso Gun Club, an audit of the Club's Financial documents from the previous President's term in office will be performed by an independent Certified Public Accountant. The audit will focus on whether the bank statements support the Treasurer's reports of that term as well an examination to determine that all expenditures over $100.00 are supported by receipts. The auditor will also examine multiple payouts to the same party to determine their validity. All questionable entries will be discussed and cleared by the Executive Commmittee as follows:
(2) Not Authorized and demand restitution be made to the Club.
(3) Referral to proper law enforcement if malfeasance is discovered."