REVISED on March 14, 2020
"CLUB" replaced with "ASSOCIATION" on May 26, 2021
The formal name of this organization shall be "EL PASO GUN & MARKSMANSHIP", an association designed to be a social club. In referring to the El Paso Gun & Marksmanship throughout these By-Laws, it shall be hereafter referred to as the "Association".
The object and purpose of the Association shall be the encouragement and promotion of the shooting skills of rifle, pistol, and shotgun in our community, with emphasis on safe handling, use and proper care of firearms, as well as marksmanship through practice, and/or regulated scheduled competitive matches. Further objectives through instruction shall be development of character, honesty, good fellowship and self-discipline.
Any qualified person meeting the requirements of Federal, State and Municipal laws governing the ownership, possession and/or use of firearms, twenty-one years of age or older may become a member of the Association by presenting an application and be approved by at least one Executive Officer.
(A) All memberships shall be due and payable upon the expiration date of September 1 of each year. The dues become delinquent on December 31. Members in the arrears after December 31 will be removed from the membership roster. Should the member wish to rejoin, they will rejoin as a new member.
(B) MEMBERSHIPS ARE NON-TRANSFERABLE.
(C) Membership dues will be $100.00 a year for all members except members who are designated as legacy "LIFETIME MEMBERS" as of September 1, 2021. Their dues will be waived. There will be no new "LIFETIME" memberships granted after September 1, 2021 to any member regardless of length of membership or age. New members joining the "ASSOCIATION" will have their first year 's
membership dues prorated based on the 1st day of the month which they join.
(D) No member of the Association with membership in arrears shall be eligible to vote or enjoy an other of the privileges or benefits offered by the Association.
(E) The EXECUTIVE COMMITTEE will be solely responsible for the overseeing and making recommendations to the membership programs. The recommendations will be read and voted on by the members present at the regular scheduled meetings of the Association.
ARTICLE V - NOMINATIONS OF OFFICERS
(A) Nominations of officers to be held at the September regular business meeting.
(A)(1) The election of officers will be held at the December regular meeting. All persons nominated for office must be a member in good standing. If the prescribed meeting fails to take place it shall be held at the next regular meeting in March. Notifications for election of officers will be posted on the website at least thirty (30) days prior to elections. Association officers shall consist of a President, Vice President, Secretary, Treasurer, Executive Officer, and Range Officer. Only members that are assigned a membership card are eligible to vote on officers and other issues that may arrive at the meeting.
(B) Duly elected officers will assume their positions of office January 1 following the election.
(C) No proxy votes will be allowed. Upon request to the Association, an absentee ballot will be mailed to members in good standing. The ballot will be returned to the Association address and labeled ATTENTION: ELECTION COMMITTEE.
(D) Any changes to the By-Laws of the Association must be presented in writing at the December meeting and voted on at the next Regular Meeting. March will be the only meeting that the By-Laws may be changed. Members will be advised of the proposed changes via newsletter following the December meeting.
(A) The Officers of the Association shall consist of a President, Vice President, Secretary, Treasurer, Executive Officer and Range Officer.
(B) Meetings of the Executive Committee may be held at such time and place that the committee shall determine. Special meetings may be held at any time on the call of the President, or on demand in writing to the President by three (3) members off the Committee. Three (3) members of the Committee shall constitute a quorum of that body.
(C) The President shall cast a vote only in the event of a tie within the Executive Committee meeting.
(D) The resignation of any officer may be accepted by a majority of the remaining members of the Executive Committee. The vacant office will be filled by the Executive Committee when needed for the remaining year.
(E) Anyone wishing to present any items requiring a vote from the membership must send, in writing, a brief statement of their proposal two (2) weeks prior to the meeting so it may be placed on the agenda. The proposal is to be sent to the President.
(A) The PRESIDENT shall preside at all the meetings of the Association and the Executive Committee. He/she shall be a member ex-officio of all regular and special committees, and shall perform all such other duties as usually passed by the Executive Committee thereby making it mandatory for the article to be presented to and voted upon by the General Membership at the regular meeting
(B) The VICE PRESIDENT shall perform the duties of the President in his/her absence at his/her request.
(C) The SECRETARY will take minutes of the meetings and keep records of the proceedings and perform other duties requested by the President, if needed.
(D) The TREASURER shall have charge of all the funds of the Association and deposit the same in such bank or banks. Money shall be withdrawn by checks signed by any officer, with two (2) signatures required. The Treasurer shall keep an accurate account of all transactions and be prepared to render a financial report with the supporting invoices or cancelled checks at any meeting of the Association when requested.
***** SPECIAL NOTE *****
A motion was made and approved by the membership to be put in place immediately and run in perpetuity until the members decide to delete or amend the Resolution. This is NOT a By-Law change, so as to be easily amended as experience with its implementation is gained. The resolution reads as follows: "Upon every election of a new President of the El Paso Gun & Marksmanship, an audit of the Association's financial documents, from the previous President's term in office, will be performed by an independent Certified Public Accountant. The audit will focus on whether the bank statements support the Treasurer's reports of that term as well an examination to determine that all expenditures over $100.00 are supported by receipts. The auditor will also examine multiple payouts to the same party to determine their validity. All questionable entries will be discussed and cleared by the Executive Committee as follows: (1) Authorized, (2) Not Authorized and demand restitution be made to the Club, (3) Referral to proper law enforcement if malfeasance is discovered."
(E) The RANGE OFFICER shall be responsible for:
1. Target conditions and repairs.
2. Upkeep of the equipment.
3. Keeping the range clear of trash, weeds, and garbage.
The Range Officer may also request any number of assistants to help maintain the range.
(F) The EXECUTIVE OFFICER shall be responsible for all the scheduled matches. The Executive Officer may appoint any number of assistants (Match Directors) to aid with and/or run matches. Any changes to match schedules or additions must be approved by the Executive Committee.
ARTICLE VIII - SUSPENSION OR EXPULSION
(A) Any officer may be removed from office by a two-thirds vote of the members in good standing present at a special meeting called for this purpose. No vote on suspension or expulsion may be taken unless fifteen (15) days written notice has been given, via certified mail, to the officer in question designating the reason(s) for his/her removal and designating the time and place of the special meeting where balloting his/her removal is to be taken. At the specified time and place, the officer in question shall be given a full hearing with all charges, proofs, or pertinent instruments being presented at the aforementioned hearing.
(B) Any member may be suspended or expelled from the Association for any cause deemed sufficient by a two-third vote of the Executive Committee.
(C) Charges being brought against any officer or member of the Association shall be presented in writing, clearly stating the facts to the Executive Committee.
(D) Any member suspended or expelled by the Executive Committee shall have the right to appeal to the full membership.
(A) No Commercial Enterprises, Private Companies or Corporations, with exception of concealed carry qualifications, will be held at the El Paso Gun & Marksmanship Range. All qualifications will be conducted on the pistol range, and will be scheduled in advance with the President or his/her other designated officer of the El Paso Gun & Marksmanship. All concealed carry instructors will show proof of insurance and certifications from the state of their license. All certified instructors are required to designate that the El Paso Gun & Marksmanship will be insured in their policy. Copies of the insurance and certification will be provided to the El Paso Gun & Marksmanship on a yearly basis.
(B) Any NRA-approved programs may be authorized, with a written request to the Executive Committee for approval. The NRA Instructor will be required to show proof of insurance and certification. All certified instructors are required to designate that the El Paso Gun & Marksmanship will be insured in their policy. Copies of insurance and certifications will be provided to El Paso Gun & Marksmanship on a yearly basis. They will also need to schedule in advance with the President of the El Paso Gun & Marksmanship.
ARTICLE X - MATCH RULES
Any match held by the Association under NRA sanction shall be governed by the rules and regulations stipulated by the NRA.